JMS uses events and actions to process and track cases. Many processes
are automatically performed by the system based on the current event of
the case or on an action performed. For instance, a criminal case is
entered with an arraignment as the next scheduled event. The system will
automatically make an entry to the judge's calendar on the day scheduled,
make an entry to the ROA, and print the notice to appear.
Every criminal case entered into the JMS system is assigned a temporary
SID# (state ID #). This number is then changed to the permanent SID# if
one is assigned. This number allows the JMS system to track all activity
within the court for a particular defendant. This is especially beneficial if
the defendant has more than one case where money is owed the court, or
the defendant is on probation for more than one case.
Separate judgment and sentencing information is recorded for each
offense. All money assessed, probation conditions, jail time, community
service, and treatment programs ordered can be tracked. The proper
judgment form is also generated automatically.
The ROA is a chronological listing of all events, actions, or other
information the court wishes to retain on a case. The majority of entries
are made automatically by the system as the case is updated. Manual
entries can also be made as needed.
In addition to required reports that the court must produce, the JMS system
generates various management reports. These reports include case
aging, case status, and assignment. The court can also produce
ad hoc reports using a query program.
on certain event or action codes used when processing a case. Examples
of these types of notices are appearance notices, probation orders,
Entries to the JMS calendar are made automatically when event codes are
used that reflect an update to the calendar. Manual entries can also be
made as necessary. The calendar can be viewed by month with scheduled
days highlighted, or by week with the types and number of hearings
displayed. Detailed information about the cases scheduled is available in
To assist clerks in scheduling and managing a judge's calendar, the
system allows the blocking of an entire day, or time periods within a day.
Once a block is made, the system will prevent hearings from being
scheduled within that period. Another feature determines conflicts in
scheduling for attorneys, probation officers, and police officers.