Separate judgment and sentencing information is recorded for each
offense. All money assessed, probation conditions, jail time, community
service, and treatment programs ordered can be tracked. The proper
judgment form is also generated automatically.
Entries to the JMS calendar are made automatically when event codes
are used that reflect an update to the calendar. Manual entries can
also be made as necessary. The calendar can be viewed by month with
scheduled days highlighted, or by week with the types and number of
hearings displayed. Detail information about the cases scheduled is
available in both modes.
To assist clerks in scheduling and managing a judge's calendar, the
system allows the blocking of days. Once a block is made, the system
will prevent hearings from being scheduled for that day. Another
feature determines conflicts in scheduling for attorneys, probation
officers, and police officers.
The ROA is a chronological listing of all events, actions, or other
information the court wishes to retain on a case. The majority of entries
are made automatically by the system as the case is updated. Manual
entries can also be made as needed.
In addition to required reports that the court must produce, the JMS
system generates various management reports. These reports include
case aging, case status, and assignment. The court can also produce
ad hoc reports using a query program.
Every criminal case entered into the JMS system is assigned a
temporary SID# (state ID #). This number is then changed to the
permanent SID# if one is assigned by the Michigan State Police. This
number allows the JMS system to track all activity within the court for a
particular defendant. This is especially beneficial if the defendant has
more than one case where money is owed the court, or the defendant is
on probation for more than one case.
All notices generated by the system are user defined and utilize data
merging. Some notices are generated automatically based on certain
event or action codes used when processing a case. Examples of these
types of notices are appearance notices, probation orders, warrants,
and warrant recalls. All notices can be selected as needed by a clerk.
JMS uses events and actions to process and track cases. Many
processes are automatically performed by the system based on the
current event of the case or on an action performed. For instance, a
criminal case is entered with an arraignment as the next scheduled
event. The system will automatically make an entry to the judge's
calendar on the day scheduled, make an entry to the ROA, and print the
notice to appear.