Mediation case processing is similar to other types of case processing
within the JMS system in that cases are event/action driven. Many
processes are automatically performed by the system based on the current
event of the case or on an action performed. Mediation fees assessed
and paid are tracked by the system. This is a tremendous time saver in
that all assessments, payments, dates, and payers are located on one
screen for an individual case.
The mediation calendar is separate from the main court calendar. Entries
to the calendar are made automatically when event codes are used that
reflect an update to the calendar. Manual entries can also be made as
necessary. The calendar can be viewed by month with scheduled days
highlighted or by week with the types and number of hearings displayed.
Detailed information about the cases scheduled is available in both modes.
To assist clerks in scheduling and managing a judge's calendar, the
system allows the blocking of whole days or blocks of time within a day.
Once a block is made the system will prevent hearings from being
scheduled during that period.
The ROA is a chronological listing of all events, actions, or other
information the court wishes to retain on a case. The majority of entries
are made automatically by the system as the case is updated. In the
mediation module, when notices are generated, the ROA entry is made
both to the mediation case and the original case. Manual entries can also
be made as needed.
The JMS system generates various reports for managing mediation cases.
These reports include event status, events passed/missing, assignment,
and an unpaid mediation fees report.
The court can create multiple mediation panels using mediation members
that have been previously entered into the system. The system will keep
track of how many times a mediation member has served on a panel. An
index allows the court to view all cases a mediation member is assigned to,
or all mediation members assigned to a specific case.
All notices generated by the system are user defined in Microsoft Word
and utilize data merging. Some notices are generated automatically based
on certain event or action codes used when processing a case. All notices
can be selected as needed by a clerk.