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The JMS Cash Management Module was developed with input and guidance from the Michigan Supreme Court auditors and state court administrators from the Commonwealth of Massachusetts Administrative Office of the District Courts.  The auditors stressed that the following features be included

 

All receivables must be reduced by issuing a receipt.  Assessments
cannot be merely ‘wiped out’.
Receipts cannot be deleted, but must be voided and  retained on
the system.
Cash reports must display the breakdown of money collected (cash,
checks, credit card, etc.)
The system must have security in place so that not all court
personnel have access to all functions.
Audit trails must be maintained.


These features, along with other recommendations, have been incorporated into the JMS Cash Management Module.

Receipting
All money ordered to be paid to the court is recorded in the JMS system. Money collected that is not case related (marriage fees, copy fees, etc.) is receipted in on a miscellaneous receipt. Receipts are generated when bond is both posted and returned. Garnishment receipts are generated when money is both received and disbursed.

Payment methods are used to identify the various types of payments. A payment can also reflect a non-cash transaction. These types of
transactions can also reduce receivables. Examples: jail in lieu, community service in lieu, waived, and suspended. In the JMS system a receivable cannot be reduced without the generation of a receipt.

Daily Cash Report
The daily cash report assists the cashiers with balancing out at the end of the day. The report lists every case a receipt was generated for, along with the breakdown of how the payment was applied. The last page totals the amount collected by payment method (cash, check, bond applied, jail in lieu, etc.), along with the number of each type of transaction.
Fee Summary
This feature is available in the criminal and probation modules.  The fee summary allows the clerk to view the assessments, payments, and balance due for a case.  The clerk can indicate what percentage of a payment
should be applied to each assessment.  The clerk can also link a victim to restitution ordered so that payments can be processed correctly.
Financial Viewing
Because JMS uses the unique SID#, all cases for a defendant can be linked.  The financial viewing feature allows the clerk to view all
assessments against a defendant, amount paid, amount due, and any arrearages.  This feature is useful in the receipt entry where a cashier can
attempt to collect all money owed.
NSF Alert
If a defendant has paid the court with an NSF check, the clerk will be alerted to that fact on all future receipting for that defendant.
Reports
Various reports are available for cash management.  These include receivables aging reports and collected receivables reports.  A cash summary report can be generated at the end of the month to assist in the preparation of the transmittal for the funding unit.