JMS uses events and actions to process and track cases. Many processes are automatically performed by the system based on the current event of the case or on an action performed. For instance, a civil case is entered with a ‘filed’ date. If no action occurs on that case for a specified amount of time, the case will appear on a no progress report. The system will also
track summons service and answer, alerting the court of cases that qualify for a default judgment.
All notices generated by the system are user defined in Microsoft Word and utilize data merging. Some notices are generated automatically based on certain event or action codes used when processing a case. Examples
of these types of notices are appearance notices and no progress notices. All notices can be selected as needed by a clerk.
Separate judgments are recorded for each litigant. The case index will list all litigants and display the type of judgment, if any, for each litigant. This feature is useful for cases where there are multiple litigants and judgments
are being rendered at different times. All of the necessary judgment forms are also produced by the system.
Entries to the JMS calendar are made automatically when event codes are
used that reflect an update to the calendar. Manual entries can also be made as necessary. The calendar can be viewed by month with scheduled days highlighted, or by week with the types and number of hearings displayed. Detailed information about the cases scheduled is available in both modes.
To assist clerks in scheduling and managing a judge’s calendar, the system allows the blocking of an entire day, or time periods within a day.
Once a block is made, the system will prevent hearings from being scheduled within that period. Another feature determines conflicts in
scheduling for attorneys.
The ROA is a chronological listing of all events, actions, or other information the court wishes to retain on a case. The majority of entries
are made automatically by the system as the case is updated. Manual entries can also be made as needed.
In addition to required reports that the court must produce, the JMS system generates various management reports. These reports include case aging, case status, assignment, and a credit bureau report. This report contains judgment information used by credit bureaus. Use of this report not only improves staff productivity by reducing interruptions by credit
bureau personnel, it also maintains the integrity of court files.